Select your venue first. It determines WHERE and WHEN you meetups can happen.
The location you choose depends on your event format and how many people participate.
- Small, informal meetups are a good fit for public places like restaurants, cafés, or public parks.
- Bigger events will need a place that has a space large enough for people to mingle and mix and is appropriate for a formal presentation.
Here are some points to keep in mind as you look for your venue:
- Is the venue free? TechSoup/NetSquared are not able to provide funds to cover venue rentals.
- Is the venue available every month? Consistent venues are easier to manage.
- Is the venue in a lively neighborhood? A place people will want to go
- Is the venue easily accessible? Keep in mind parking, public transportation, and wheelchair access
- Does the venue have Internet access? Make sure the space has WiFi access or another form of Internet access if the presenters or attendees will require it
- When is the venue available? Do you want to hold your events during the day or evening? Weekdays of weekends?
- What equipment is available? What is required for your event? Tables, chairs, projectors, WiFi, sound system & microphones...?
- What relationships can you draw on? Co-workers, friends, and clients may have a boardroom available.
- Call for recommendations via social media outlets.
- Does your speaker or sponsor want to host the event?
- What venues are other meetups using? Search for the largest local meetup groups and steal their venue ideas!
Places to consider for your event may include:
- WeWork coworking space (they own meetup.com)
- Spaces coworking network
- Impact Hub
- Microsoft store
- Boardroom of local companies or nonprofits
- Community or neighborhood center
- Library or school
- Coworking space
- Bar or restaurant with private room/area
- Meeting room in a hotel function
- Museum or performing arts space
- Artist or arts space
- Business meeting space
- A location that hosts other technology meetups