What could you do if your group had their own bank account and way for members to contribute funds?
TechSoup is now offering Open Collective as a software platform that will give each local group:
- Virtual bank account
- Ability to accept donations from members and attendees ("Donation (gift") ticketing type only)
- Expenses tracking and reimbursement to your members and co-organizers
- Fundraising pages
- Sponsorship management
Open Collective's platform provides a transparent crowdfunding and expense tracking platform that enables local NetSquared chapters to manage their own finances. Using Open Collective you can collect money from your members and local sponsors and then use those funds to track and reimburse your group's expenses.
Requirements for Participation
- Paypal support in your country for the withdrawal of funds (check here) and an active Paypal account to a accept expense reimbursement
- Sign the NetSquared Organizer Agreement and Release From Liability
- Groups is active, with at least four events in the last year OR three upcoming events scheduled
- Commit to running a fundraising or sponsorship campaign and putting transactions through the platform
- Able to join the NetSquared Community Manager for a 30 minute Zoom webinar walking you through the platform.
Here's two examples:
- NetSquared organization page: https://opencollective.com/techsoup
- NetSquared Vancouver collective: https://opencollective.com/net2van-meetup
Webinar Recording: Introduction to Open Collective
Approved NetSquared groups can create their Collective page using this guide to creating a Collective.
Details coming soon.
Details coming soon.
Open Collective has partnered with sponsors who want to support tech meetups. See the latest offerings at https://opencollective.com/meetups#special-opportunities
Ticketed events for your Collective
Want to collect donations from your attendees? Use Open Collective (Meetup won't work for this). Tickets must always be free, but you can ask for an optional donation. You are restricted to using the "Donation (gift") ticketing type only.
You can create an event in your Collective and all funds will go into your group's virtual bank account. The event money is reserved for reimbursing you against any event expenses.
Q: What's all this about "Collectives"? and "Organizations"
A: Open Collective (the platform) is made up of hosting "Organizations" (in this case TechSoup/Netsquared, the Parent) and groups called "Collectives" (in this case local NetSquared meetups, the Children).
Q: Can I create my own Collective page?
A: Pre-approval by the NetSquared Community Manager is required before applying for a Collective.
Q: Can I charge for my NetSquared events?
A: This is currently under review. But for now the answer is no. However, you can accept optional donations from your members.
Q: Can my group participate in the Open Collective platform?
A: Once the pilot is complete I hope to open the platform to all established and active groups. However, the platform requires the ability to withdraw money from a Paypal account, which is currently limited to select countries. Check to see if your country is supported.
Q: How are expenses approved?
A: If your group account has enough funds uploaded expense receipts will be send to the NetSquared Community Manager for approval. Expenses must be directly related to group activities as outlined in the NetSquared Organizer Agreement and Release From Liability
Q: How are expenses reimbursed?
A: We can only support expense reimbursement via Paypal. We recommend that you, as lead organizer, personally pay for all local expenses (or reimburse local vendors) and then submit those receipts personally within Open Collective for reimbursement via your Paypal account.
Q: What currency is used by Open Collective?
A: Your local currency is probably supported by Open Collective, and will automatically be selected based on the location you enter for your Collective. If your local currency is not supported the system will default to USD$.
Q: Are contributions through Open Collective eligible for tax receipts?
A: No. But with some exceptions...
Q: What if a sponsor wants a tax receipt for their contribution to my group?
A: Tax receipts are available, but must meet these criteria
- Donation must be pre-approved by the NetSquared Community Manager
- Amount must be a single lump sum of US $100 or more
- Tax receipts can only be issued to USA residents and will be issued by TechSoup USA
Q: What fees will Open Collective charge?
A: Open Collective, Stripe, and Paypal administer fees for use of their platforms. TechSoup does not take a cut.
- Open Collective: 5% of incoming funds
- Stripe: Standard fees for incoming funds
- Paypal: Standard fees for outgoing funds
Fees are outlined on Open Collective's Github.
Q: What are the tax implications of using Open Collective?
A: Funds that are reimbursed to you through your use of Open Collective may be considered personally taxable income by your government. But we're talking really small amounts, so I wouldn't worry too much about it [NOT A LEGAL OPINION OR RECOMMENDATION :-) ]